How to sync your online store with Grutinet

You just have to follow these easy steps by the time of syncing your Grutinet stock with Bukisync.

Let’s go to our Grutinet’s account and click on “My Account”

Following, we scroll down to “Product data” and click on “Files generator of Data and Images”.

We can download the .xml file or copy the link at this point to work with it remotely. We will explain how to work with Bukisync with one or other option later on.

We go to Bukisync’s webpage and click “Log in” if we have an account already. If not, we will need to create one on “Start for free.”

Let’s start from zero and presume that we are syncing with Bukisync for the first time. We will fill in the following data and click “Register.”

Afterward, we will need to go to our email and confirm our account.

Then, we will log in with our designated email and password.

After introducing the email and, password we will need to click “Add new account”

We will choose the Bukisync subscription. We can see the different plans offered by Bukisync by moving our slider from left to right. If we only want the free trial, we will need to leave the slider on the left side, as shown in the image.

Don’t forget to put your company’s name in the corresponding field!

We have finished our account with these easy steps. It’s time to sync our Grutinet stock with Bukisync.

We will start by clicking upon “Create your first sync”

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As it will our first time using Bukisync, we will need to download and install our client app on our computer.

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After installing the app, we have to sign in with our email and password. Then we can return to Bukisync’s page where our “client” will appear but, it’s nothing more than our computer with the Bukisync application installed.

We select our client and click on next.

Now we have to choose the connector. It’s time to use our .xml file from Grutinet.

We select the .xml file and, It will show the following fields to fill in. We have already completed them in the picture for you to have a reference on how it is done. We explain below the meaning of each field.

  • Name of root element from the element list
  • Name of element used for articles
  • Decimal separator: In the case of XML files, it wouldn’t be necessary. Just for the CSVs. We can select the option “other” to let us continue.
  • File location: As we have directly copied the .xml link from our Grutinet account, we choose “Remote.” We can also download the .XML file to our computer and load it from there. If this is the case, we will have to choose the “Local” option.

After these steps, the time where we have to pair up the fields has come.

What does this mean? Our .xml has a series of fields, and we have to pair them up with Bukisync fields. It’s very simple. Depending on what we want to sync, we’ll have to choose one or the other.

We recommend you to at least pair up the following fields:

  1. Name
  2. Reference
  3. Product description
  4. Stock
  5. Price
  6. Image

In the following images, we show you some examples of how it would look.

In the following step, we have to tell our online shop’s access data to the application. Currently, we only have Prestashop support, but our team of developers is working so that you can also have access to your WooCommerce store soon.

The fields to fill in this occasion are simple:

  1. Description
  2. Url
  3. Password
  4. Shop (In the description and, shop fields we can write the same name)
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All right, after the access data, it comes a very important moment to sync our physical and online store. Even when at first it may seem a bit complex, it’s easy. If you have any doubt, contact us!

At this point, we have to create the rules for Bukisync to sync our store. In the following example, we are going to increase the VAT by 10% on our products whose price is equal to or greater than 100€, without having to spend a lot of time and best of all, without any error!

  1. The first thing is to give a name to the rule. On this occasion, we have called it “VAT rise”.
  2. Next, the rule we have created in the example would say: If the “price” is higher or equal to (≥) “100”.
  3. Then, “modify the price field by 1.1”. This step might be a little hard to understand but, it’s very easy. When we multiply our price by 1.1, we increase the price by 10%. In the case we wanted to increase it by 20% we would have to multiply it by 1,2, and so on.
  4. For this example, there’s nothing to add in the “Else” section.

Easy, right?

We have almost finished our sync but, before that, we have to tell Bukisync if we want this new rule to apply to new products, existing products, or suppressed products. In this example, as you can see in the image, we only sync the price and stock of our store’s existing products.

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We choose the frequency with what we want to sync our store. In this case, it will not be needed to program anything as we won’t be increasing the VAT regularly. If there was a rule in which we want to sync the stock, we could do it daily, hourly, etc. According to our business needs.

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That’s it! We hit “Play” and, our store will begin to Sync.

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From now on, we can create new syncs, delete or edit the existing ones.

Conclusion:

Conclusion:

You can have synced your physical and online stock in a few easy steps without investing a lot of time, without errors from a .xml file.

Last but not least, if you have any questions about the process or if you need more information, contact us!

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